Clockwise : suggestions for managing your time

  • Plan ahead (with contingency)
    • Whatever works for you – personal JIRA, Trello, stacked sticky notes, dead tree notebook
  • Stay focussed
    • Specify windows to check your email (e.g. first thing in AM and after lunch) and ignore emails until that window
    • Rather than letting new tasks distract you, write them down, then continue on your current task – and have a time to review and prioritize those tasks during the day.
    • Avoid context switching – humans are very bad at multitasking and your brain is highly prone to disk-thrashing, especially if you think you’re good at multitasking. See this TIME article for a summary of the research.
    • Some people work best with time-boxing : concentrate on a single task for a fixed period of time. Read about the Pomodoro technique.
  • Say No if you need to – or you’ll disappoint
    • If someone asks you to do something, get a deadline for it to help you decide if you have time
  • Track as you go
    • 6 minutes are a good building block of time to decimalise your day, especially if you’re filling out timesheets.
    • If you’re working on more than 1 project, you’re going to forget very quickly what you’ve done by the end of the week
  • Review your time – find ways to optimise
    • Personal retrospectives. Are you spending your time on what you should be spending it on?
  • Learn when to delegate, both to management and within your team.
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